PoLicies & Procedures

Fees & Payments

At WPA we believe in making things simple and straight forward. So we have designed WPA All – inclusive tuition which is one fee for the entire year charged monthly over 12 payments via direct debit.

The all - inclusive package includes

  • Dance fees (not including school holidays)

  • Registration and insurance fees

  • Concert t shirt

  • Link to end of year performance Video and all digital downloads

  • Extra performance rehearsals

  • Presentation medal

  • Ezidebit fees

As packages are inclusive of extras which are paid off over the course of the year. A catchup fee is required when enrolling into lessons after the beginning of the year. Catchup Fees can either be paid in a lump sum or added to your monthly amount and paid off over the course of the calendar year.

When enrolled in a class, fees are payable whether the class is attended or not. No refunds are given under any circumstances for missed classes, due to illness, holiday or government enforced lockdowns. If a student has to isolate, they are welcome to log on to our Hybrid Dance Studio. Payments must be made by the due date or late fees will be incurred. The annual fees are distributed over 12  months by direct debit (3 monthly payments =1 Term), they are inclusive and payable on a monthly basis on the 21st of every month. All billing will be the responsibility of the undersigned parent or guardian. If Westside have to engage an external agency to recover any debt accumulated. Any fees charged by this company will be added to debt. No responsibility will be taken for personal property. All care will be taken.

Cancellation fee

If for any reason a student decides to no longer continue in a class, or to not continue any classes, 14 DAYS notice must be given in writing, or said student will be liable to continue paying fees.  

If fees become more than 1 month in arrears there will be a 10% charge and if the debt continues, it will be put in the hands of a debt collection agency, all fees incurred will be added to your debt.

Active and Creative Kids Vouchers

We accept both vouchers which is an awesome saving. Speak to our team about how to redeem your vouchers.

Code Of Conduct

Just a few sensible rules to ensure the safety of your children and to help keep things calm and orderly at the studio and to make sure that students can get the most out of their classes.

  • We have a strict No smoking policy outside around the doors of the studio. This is a children friendly environment.

  • Do not enter a classroom until the teacher is present. Wait outside the door until called.

  • All Students are expected to be kind, friendly and respectful of one another both in and out of the studio. We are here to support each other and work as a team.

  • Disruptive behaviour is unacceptable, and students will be removed from the class after two warnings. This includes talking out of turn.

  • Children must not play outside at Penrith studio this includes siblings. It is a carpark but also a road used by many other businesses. Please remind children of these rules.

  • Children must not leave studio without parent. 

  • At all times whether within the studio or outside in your uniform remember you are always representing WPA, and your behaviour will reflect on the studio. WPA has an excellent reputation in the dance community. 

  • We don’t allow parents into the classroom because it can prove to be a distraction for the students. 

  • Photographs and videos taken of students in classes may be used for advertisements and promotional use. Parents that do not wish for their child to be featured must express this in writing to info@westsidepa.com.au prior to lessons commencing. Students who are not allowed to be photographed or videoed may miss out on performance opportunities

  • If your circumstances change, or your child changes their mind, you can cancel at any time. But you must notify us in writing to reception. Not the teacher and not in passing. If you do not notify us, you will still be liable to pay fees, we will assume your child has just missed a lot of classes and will be returning. This also applies if you are changing classes. 

  • If you choose to be at Westside Performing Arts student, you are required to not take classes at any other dance studio. With the exception of approved workshops.

Child Safety

Statement of Commitment to Child Safety

Our organisation is committed to child safety.

We want children to be safe, happy and empowered. We support and respect all children, as well as our staff and volunteers. We are committed to the safety, participation and empowerment of all children. We have zero tolerance of child abuse, and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously. Our organisation is committed to preventing child abuse and identifying risks early, and removing and reducing these risks. We support and respect all children, as well as our staff and volunteers. We are committed to the cultural safety of Aboriginal children, the cultural safety of children from a culturally and/or linguistically diverse backgrounds. We have specific policies, procedures and training in place that support our leadership team, staff and volunteers to achieve these commitments. All our staff have their WWC check. We are aware of the inherent risks associated with dance schools/ cheerleading gyms and we continue to evaluate these risks and implement solutions to keep our young people safe.

We are committed to providing an environment where all young people feel valued and can learn in a supportive atmosphere regardless of their skill level. We are committed to employing teachers that uphold these values and we will stop classes and remove a teacher should we feel their behaviour is inappropriate. We lead on child safety from the top. Studio owners and key management staff all uphold and practice child safety and are on hand to support others in the organisation. Whilst we believe that discipline is important in the dance training industry, this does not involve yelling in a demeaning manner or isolating, threatening, bullying or victimising students.

Each teacher will have very clear expectations for behaviour in class and this will be communicated directly to students, whilst all students are expected to comply with these expectations, we must all agree that they are fair and just. Parents are an important part of our dance community and should always feel their children are safe. We expect all parents and carers to uphold the child's safe standards and code of conduct.

Our policies are well communicated to all staff, volunteers, children, families and members of the community. We are committed to the holistic development of the children in our care and endeavour to incorporate discussions, workshops, displays and good teaching practice on health and wellbeing. This includes physical, mental and emotional health. We have zero tolerance of bullying and regularly work with our staff, teachers and students to ensure this is embedded in our culture.

We have stringent anti bullying policies in place to support our commitment to child safety. We are committed to continually improving our facilities to ensure the safety of our children and young people and to remove all risks of child abuse If you believe a child is at immediate risk of abuse phone 000.